W3BE'S BE Informed!
COMPLIANCE
 
Home1.0 W3BE Checklists1.1 RF Safety1.2 Antenna Structures1.3 Quiet Zones1.4 60 Meter Privileges1.5 Take A Paying Job?1.6 Hams At Sea1.7 Chinese Radios1.8.0 Reciprocal Privileges1.8.1 For Canadians1.8.2 Reciprocal I.D.1.8.3 More Reciprocal Q&A1.8.4 Hear Something Say Something1.9 Third Party Communications1.10 Incentive Licensing1.11 GEPs and GAPs1.12 Hamslanguage1.13 Visiting Operators1.14 Terms in Part 971.15 Amateur Station?1.16 Licenses & Call Signs1.17 All About Spectrum1.18 Transmitter Stability1.19 Selling Over Ham Radio1.20 Still an Amateur?1.21 Use My Station?1.22 Digi-Standards1.23 No Secrets1.24 Where's My License?1.25 Spectrum Management1.26 A Little Bit Commercial2.0 Ham Needs To Know2.1 VE System Management2.2 What A VE Does2.3 Remote Testing2.4 Get Your Pools Right2.8 GOTA Experience: License Qualifier?2.9.1 Get Your Ham Call Sign2.12 Former Hams2.13 Stereotype W2.14 VE's Universe2.15 More HF for Techs2.16 Can A VE Accept Pay2.17 VEC Supposed To Do2.18 Significance of license3.0 Smell Test3.1 Maintenance Monitoring3.2 International/domestic3.3 Excuses3.4 Heed The Rules!3.5 Regulatable3.6 No Broadcasting3.7 Station Records4.0 Which Call Sign?4.1 Self-assigned indicator4.2 Station ID4.3 ID Every 10 minutes4.5 Indicator Schedule4.6 Special Event 1 by 14.7 Non-Appended Indicator4.8 Club Station ID5.0 Our TPMSP Class5.1 VPoD Protocols5.3 Big Red Switch6.0 Constitution Go-By6.1 What Ia A Radio Club?6.2 School Radio Club6.3 Club Stations Control Op6.4 Radio Club Repeater Station7.0 EmComm7.2 RACES7.3 Commercial Communications7.11 Supposed To Be7.12 Emergency Responders & Part 978.0 Repeaters & Part 978.1 Auxiliary Stations & Part 978.2 Remote Control, Telecommand & Part 978.3 Frequency Coordination8.4 Automatic Control & Part 978.5 The Internet & Part 978.6 Beacons & Part 978.7 Automatic Control & Part 978.8 Frequency Coordination & Part 9710.0 Comments in RM-1170810.2 Deceased's Call Sign10.3 A New Era for Ham Radio10.4 New Era Q/A

BE Informed No. 3.7

     ●●●       ●●●    ●

What to Keep in

Your Station Records

  John B. Johnston W3BE

Q. Must I keep station records?

A. Probably. Here is one instance where it might be in your best interest to keep a station record. Section 97.103(b) says: The station licensee must designate the station control operator. The FCC will presume that the station licensee is also the control operator, unless documentation to the contrary is in the station records. There may be even more instances for you to consider.

Q. Tell me more.

A. Section 97.103(c) says: The station licensee must make the station and the station records available for inspection upon request by an FCC representative. When deemed necessary by a District Director to assure compliance with the FCC Rules, the station licensee must maintain a record of station operations containing such items of information as the District Director may require in accord with Section 0.314(x). 

    The e-CFR, however, does not show a Section 0.314(x). Section 0.314, moreover, is titled Additional authority delegated. It delegates to the Regional Director, Deputy Regional Director, District Director or Resident Agent at each FCC installation authority to act upon applications, requests, or other matters, which are not in hearing status, and direct the certain activities necessary to conduct investigations or inspections. Among these, only paragraph (d) appears to have applicability to our amateur service. It says the FCC delegate may: require special equipment and program tests during inspections or investigations to determine compliance with technical requirements specified by the Commission.

Q. What else?

A. There is the allowable effective radiated power on the 60 m band. Section 97.313(i) says: For the purpose of computing ERP, the transmitter PEP is multiplied by the antenna gain relative to a half-wave dipole antenna. A half-wave dipole antenna is presumed to have a gain of 1 (0 dBd). Licensees using other antennas must maintain in their station records either the antenna manufacturer’s data on the antenna gain or calculations of the antenna gain.

Q. What are some other documents that should be in my station records?

A. It's a good idea to keep a copy your original license document in your station records.

  Here's some more suggestions:

  • Approval of the installation and operation of your amateur station on a ship or aircraft by the master of the ship or pilot in command of the aircraft.

  • Record of any actions you took before placing your amateur station on land of environmental importance or that is significant in American history, architecture or culture, as prescribed by Sections 1.1305–1.1319. Read Section 97.13(a).

  • Record of any actions you took before placing your amateur station within 1600 m (1 mile) of an FCC monitoring facility to protect that facility from harmful interference. 

  • Record of any operating restrictions imposed upon your amateur station by a FCC District Director pursuant to Section 97.121.

  • Record of any routine RF environmental evaluation prescribed by Section 1.1307(b) that you had to perform because the power of your station exceeds the limits given in the table contained in Section 97.13(c)(1).

• Record of the actions you took to prevent human exposure to RF electromagnetic fields because your routine environmental evaluation indicated that the RF electromagnetic fields caused y your station could exceed the limits contained in Section 1.1310. Read Section 97.13(b)(2).

  • Record of your notification to the Federal Aviation Administration and registration  with the FCC as required by Part 17 as the owner of antenna structures more than 60.96 meters (200 feet) above ground level at the site or located near or at a public use airport. 

  • For the license trustee of a club station holding an in memoriam vanity call sign, the required written statement of consent signed by either the licensee ante mortem but who is now deceased, or by at least one relative (spouse, child, grandchild, stepchild, parent, grandparent, stepparent, brother, sister, stepbrother, stepsister, aunt, uncle, niece, nephew, or in-law) of the person now deceased or of any other deceased former holder of the call sign, provided that the deceased former holder was a member of the club during his or her life.

• The amateur service authorization granted by an alien's (non-citizen of the United States) government who is authorized to be the control operator of an amateur station located at places where the amateur service is regulated by the FCC.

  • Record of your auxiliary station operation recommended by a frequency coordinator Read Section 97.201.

  • Record of your repeater station operation recommended by a frequency coordinator Read Section 97.205.

  • Record of your written notification to the Interference Office before establishing or changing the transmitting frequency, transmitter power, antenna height or directivity, of an automatically controlled beacon in the National Radio Quiet Zone.

  •  Certification by a civil defense organization that your station is registered with that organization before it transmits in RACES. Read Section 97.407(a).

   • Accreditation as a VE by the coordinating before preparing or administering an examination for a FCC amateur operator/primary station license grant.

    ●●●     ●●●    ●

July 17, 2016

Supersedes all prior editions

BE Informed COMPLIANCE No. 3.7

     ●●●       ●●●    ●

What to Keep in

Your Station Records

  John B. Johnston W3BE

Q. Must I keep station records?

A. Probably. Here is one instance where it might be in your best interest to keep a station record. Section 97.103(b) says: The station licensee must designate the station control operator. The FCC will presume that the station licensee is also the control operator, unless documentation to the contrary is in the station records. There may be even more instances for you to consider.

Q. Tell me more.

A. Section 97.103(c) says: The station licensee must make the station and the station records available for inspection upon request by an FCC representative. When deemed necessary by a District Director to assure compliance with the FCC Rules, the station licensee must maintain a record of station operations containing such items of information as the District Director may require in accord with Section 0.314(x). 

    The e-CFR, however, does not show a Section 0.314(x). Section 0.314, moreover, is titled Additional authority delegated. It delegates to the Regional Director, Deputy Regional Director, District Director or Resident Agent at each FCC installation authority to act upon applications, requests, or other matters, which are not in hearing status, and direct the certain activities necessary to conduct investigations or inspections. Among these, only paragraph (d) appears to have applicability to our amateur service. It says the FCC delegate may: require special equipment and program tests during inspections or investigations to determine compliance with technical requirements specified by the Commission.

Q. What else?

A. There is the allowable effective radiated power on the 60 m band. Section 97.313(i) says: For the purpose of computing ERP, the transmitter PEP is multiplied by the antenna gain relative to a half-wave dipole antenna. A half-wave dipole antenna is presumed to have a gain of 1 (0 dBd). Licensees using other antennas must maintain in their station records either the antenna manufacturer’s data on the antenna gain or calculations of the antenna gain. Read Our 60 Meter Privileges BE Informed No. 1.4.

Q. What are some other documents that should be in my station records?

A. It's a good idea to keep a copy your original license document in your station records. Read Of Licenses and Call Signs BE Informed No. 1.16.

  Here's some more suggestions:

  • Approval of the installation and operation of your amateur station on a ship or aircraft by the master of the ship or pilot in command of the aircraft. Read Hams at Sea Section BE Informed 1.6. 

  • Record of any actions you took before placing your amateur station on land of environmental importance or that is significant in American history, architecture or culture, as prescribed by Sections 1.1305–1.1319. Read Section 97.13(a).

  • Record of any actions you took before placing your amateur station within 1600 m (1 mile) of an FCC monitoring facility to protect that facility from harmful interference.  Read Quiet Zones Directory BE Informed No. 1.3.

  • Record of any operating restrictions imposed upon your amateur station by a FCC District Director pursuant to Section 97.121.

  • Record of any routine RF environmental evaluation prescribed by Section 1.1307(b) that you had to perform because the power of your station exceeds the limits given in the table contained in Section 97.13(c)(1).  Read Radiofrequency Radiation Safety BE Informed No. 1.1.

  • Record of the actions you took to prevent human exposure to RF electromagnetic fields because your routine environmental evaluation indicated that the RF electromagnetic fields caused y your station could exceed the limits contained in Section 1.1310. Read Section 97.13(b)(2).

  • Record of your notification to the Federal Aviation Administration and registration  with the FCC as required by Part 17 as the owner of antenna structures more than 60.96 meters (200 feet) above ground level at the site or located near or at a public use airport.  Read Amateur Station Antenna Structures BE Informed No. 1.2.

  • For the license trustee of a club station holding an in memoriam vanity call sign, the required written statement of consent signed by either the licensee ante mortem but who is now deceased, or by at least one relative (spouse, child, grandchild, stepchild, parent, grandparent, stepparent, brother, sister, stepbrother, stepsister, aunt, uncle, niece, nephew, or in-law) of the person now deceased or of any other deceased former holder of the call sign, provided that the deceased former holder was a member of the club during his or her life. Read How To Obtain A Deceased Ham’s Former Call Sign BE Informed No. 10.2.

  • The amateur service authorization granted by an alien's (non-citizen of the United States) government who is authorized to be the control operator of an amateur station located at places where the amateur service is regulated by the FCC. Read Reciprocal Operation BE Informed No. 1.8.  

  • Record of your auxiliary station operation recommended by a frequency coordinator Read Section 97.201.

  • Record of your repeater station operation recommended by a frequency coordinator Read Section 97.205.

  • Record of your written notification to the Interference Office before establishing or changing the transmitting frequency, transmitter power, antenna height or directivity, of an automatically controlled beacon in the National Radio Quiet Zone. Quiet Zones Directory Read BE Informed No. 1.3.

  •  Certification by a civil defense organization that your station is registered with that organization before it transmits in RACES. Read Section 97.407(a).

   • Accreditation as a VE by the coordinating before preparing or administering an examination for a FCC amateur operator/primary station license grant. Read What Is a VE Supposed to Do? BE Informed No. 2.2.  

    ●●●     ●●●    ●

July 17, 2016

Supersedes all prior editions